What is Email Hosting? What Types of Email Hosting Companies Offer?
What is Email Hosting?
You probably use free email hosting already. If you have a Google email, for example, then you’re more familiar with the concept than you think. However, when it comes to small businesses, it’s important to opt for a professional email hosting service that can secure your data.
Email hosting companies rent out dedicated servers to host the activity of your email. That means incoming and outgoing messages, attachments, and any other communications. Your email (as well as your employees’ emails) will work with your custom domain name.
What Types of Features do Email Hosting Companies Offer?
The amount of features offered is quite extensive, though some are more advanced or niche than others. Here are some of the more essential features that all users benefit from:
The amount of space available to store your email data. This means saved messages, attachments, files, and folders. Companies offer anywhere from 2GB of storage to unlimited space, with around 25-50GB being the average size for small business hosting.
Spam and virus filters:
Mailbox features that divert unwanted or potentially harmful messages. These features often allow you to block and blacklist addresses, IP addresses, and domains. Virus filters scan incoming and outgoing messages to make sure attachments are safe to open.
Allows you to create, label, organize, and share folders in your inbox. This is a helpful organizational tool that’s popular with everyone from students to business owners to individuals using their personal accounts.
Allows you to funnel emails from one email account to another. If you have a work and a personal email, you can have your personal emails automatically delivered to your second account (while still being received by the first).
Customized replies that are automatically sent to incoming email messages. An example could be, “We appreciate your business and will reply as soon as possible.”
What Should I Look for When Choosing an Email Hosting Provider?
Pay attention to size limits first and foremost. Make sure the inbox and attachment limits can accommodate the activity your business requires, and that available mailboxes suit the size of your company and the employees who will be needing their own email. Spam and virus filters are important especially if you’ll be receiving attachments from a wide range of sources. If it’s your first time using an email hosting service, or if you’re not too tech-savvy, it’s a good idea to use a provider with a responsive support team.